Legal Secretary Conveyancing, Belfast

Ocho is delighted to be recruiting for an experienced Legal Secretary to join our clients busy Conveyancing department, based at their Belfast office. This is a varied and fast-paced role providing high-quality secretarial and administrative support to fee earners across a range of residential and commercial property transactions in Northern Ireland. The successful candidate will play a key role in ensuring the smooth running of the department and delivering an exceptional client experience.

Key Responsibilities

• Providing full secretarial support to fee earners, including audio and copy typing of legal documents, correspondence, and contracts
• Preparing and drafting standard conveyancing documents including contracts, transfer deeds, completion statements, Land Registry applications, and mortgage documentation
• Managing the conveyancing process from instruction through to completion, ensuring all key milestones and deadlines are met
• Liaising with clients, solicitors, estate agents, mortgage lenders, and Land Registry Northern Ireland on a daily basis
• Opening, managing, and closing client files in accordance with firm procedures and compliance requirements
• Managing fee earner diaries, scheduling appointments, and handling client queries professionally and efficiently
• Maintaining accurate and up to date file management using case management software
• Dealing with incoming and outgoing post, emails, and telephone calls
• Supporting the wider legal team with general administrative duties as required

Essential Criteria

• Minimum of 2 years' experience as a Legal Secretary, ideally within a conveyancing or property department
• Strong knowledge of the residential conveyancing process in Northern Ireland
• Excellent audio typing and copy typing skills with a high level of accuracy
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organisational skills with the ability to manage a busy workload and meet deadlines
• Excellent written and verbal communication skills
• High level of attention to detail
• Ability to work both independently and as part of a team

Desirable Criteria

• Experience using legal case management software (e.g. Keyhouse, Solicitor's Own Software or similar)
• Knowledge of commercial conveyancing in addition to residential
• ILEX qualification or equivalent legal secretarial qualification
• Experience dealing with Land Registry Northern Ireland and associated documentation

What's on Offer

• Competitive salary dependent on experience
• Pension contribution
• Supportive and collaborative working environment
• Opportunity to develop within a well-established firm

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