Document Controller, Birmingham

Role: Document Controller(SC cleared)

Location: Birmingham(3 days/week)

Duration: 6 months

Inside IR35 : PAYE

Job Description:

We have document control requirements in our cient's team, and we need to recruit a Document Controller full time (40 hrs) -initially for a period of six months, with the potential to extend, as we have seen in similar cases earlier. We require candidates to be available for a minimum of three days per week in office / site (happy to travel), Currently, the position is for Birmingham office.

Experience with Electronic Document Management Systems (EDMS) such as Asite, ProjectWise, AssetWise, and Autodesk are essential for a candidate to qualify for this role.

Responsible for managing company documents and project deliverables while also ensuring their accuracy, quality and integrity during the project lifecycle stages

Key tasks & Responsibilities:

• Responsible for controlling the numbering, filing, sorting, and retrieving of electronically stored documentation produced by project teams
• Ensure identification of documents and compliance with standard templates and formats
• Perform quality and compliance checks on all documentation before issuing
• Register and maintain documents in the Electronic Document Management Systems
• Responsible for maintaining document registers and trackers
• Ensure external engineering contractors follow the standard, procedures work instructions and specifications
• Liaise with and distribute project related information with all levels of the project team and external parties
• Prepare ad-hoc reports on projects when required
• Manage project files from project start to close out
• Manage transmittal of information between Company and Contractor and project and other company organisations ensuring appropriate database/log entries for tracking purposes
• Ability to work accurately and efficiently.
• Undertake Document Control trainings as and when required
• Administrative duties

Note: All the above documented tasks and responsibilities are intended as a guide and should not be taken as a definitive list. Our Client reserves the right to vary and add duties as necessary.

Skills & Experience required

• Min 2 years relevant experience in a similar role in Document control and record management
• Possess good knowledge in document control and management processes
• Systematic and able to work under pressure
• Must be able to communicate confidently in both written and spoken English.
• Good knowledge of MS Office applications (Excel, Words, PowerPoint, Teams, SharePoint)
• Good working knowledge Electronic Document Management System (EDMS) such as ProjectWise, AssetWise, Asite, Business Collaborator, Autocad and others
• Adaptable to change
• Good attention to detail
• The ability to multitask
• Highly organised
• Able to work independently as well as in a team

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