Administration Officer - Army, Beverley HU17 7LX

Job summary

The Ministry of Defence, Civil Service workforce isdiverse, with many different functions and professions ranging from cyber and digital transformation, police officers, security guards, trainers, human resources, teachers, psychologists, storekeepers, and policy secretariat staff to support the British Army.

The Defence School of Transport (DST), based at Normandy Barracks in Leconfield, was formed in 1996 to provide driver and transport management training to personnel from the Army, Royal Air Force and Royal Marines.

The school trains 10,000 service personnel every year, delivering outstanding training on road-going and specialist military vehicles. Training is conducted in classrooms, lecture theatres, demonstration areas, a purpose-built road and cross-country training area and on public roads.

DST can train up to 1,500 personnel at any time making us the largest residential driving school in the World. We are recognised as a Centre of Excellence by: DHL, Eddie Stobart, the US Army, the US Marine Corps and the French Army amongst others. To meet this vast training task our dedicated establishment of 700 military and civilian personnel operates a fleet of 600 vehicles ranging from saloon cars to Mechanical Handling Equipment (MHE) professional to specialist military trucks and lease-hire LGV.

Our commitment is to put the trainee at the heart of everything and is key to the schools success.

Further information can be found on the Defence School of Transport website.

This position is advertised at 37 hours per week.

Job description

The Defence School of Transport is seeking to appoint a motivated, detail-oriented Administration Officer to support the delivery of Defence Driver Licensing and Testing capability.

This role sits at the heart of Defence Driver Training and directly supports the Ministry of Defence in delivering driver licence acquisition, testing and assurance for Service Personnel. You will contribute to a critical operational output, ensuring processes are delivered accurately, efficiently and in compliance with DVSA, DVLA, and Defence regulations.

You will work within Training Support Wing, supporting both Licence Acquisition and the Defence Licence and Testing Authority (DeLTA), helping deliver a nationwide function responsible for up to 12,000 training and licensing transactions annually. With ongoing developments in Information Management Systems, there will be opportunities for further training and professional development to support evolving business needs

As an Administration Officer, you will deliver end-to-end administrative support across driver licensing and testing activities, ensuring data accuracy, compliance, and effective coordination across multiple stakeholders.

Key Responsibilities:

• Administer initial applications for:
  • Driving licence acquisition (car, LGV, coach)
  • Theory tests and practical training courses
  • Undertake data entry and course loading into Defence Management Information Systems
  • Record and process theory and practical test results
  • Administer pre-test authorities and post-test result processing
  • Maintain accurate records and ensure data integrity across systems
  • Support the end-to-end driver licensing and testing process
  • Ensure compliance with DVSA, DVLA, and Defence Driver Licensing regulations
  • Liaise with internal teams and geographically dispersed driver licensing test centres
  • Contribute to the continuous improvement of administrative processes

Please note: We can offer an MOD funded apprenticeship, to run alongside your work, to gain a professional level 3 qualification in Business Administration.

Person specification

Essential skills required:

• Experience working as an Administration officer or similar
• Experience using Microsoft applications including SharePoint to process information
• Ability to input and extract data
• Strong communication skills
• An understanding of Great Britain and Northern Ireland legislation of Driver Licencing
• Knowledge of, or willing to learn, Defence Driver Licensing Regulations

Desirable skills:

• Experience of working with management information systems in a regulated environment

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Seeing the Big Picture
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Delivering at Pace

Benefits

Alongside your salary of 27,866, Ministry of Defence contributes 8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other benefits for Army civil servants include:

- 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service
- Highly competitive pension scheme
- Personal and professional development of skills
- Alternative working patterns for many roles
- Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
- Enhanced parental and adoption leave
- 6 days special leave per year which can be used for volunteering activities
- Learning and Development

At the Defence School of transport we provide:

Learning and development tailored to your role
A thriving diverse and inclusive culture
Free onsite parking
Catering, retail and leisure facilities on site including a shop, takeaway food outlets and dining facilities.
Access to onsite Gym
Wellbeing lake&nature walks
Conservation area&group

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that theDepartment is conducting a review of all pay related allowances which couldimpacton those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare.Determineyour eligibility at .

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-handsmokeand supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy,Smokingand the use of all tobacco products (including combustible and chewing tobacco products) will not bepermittedanywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors,visitorsand other non-MOD personnel. All applicantsseeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place ata number ofDefence Establishments.

MOD Recruitment Satisfaction Survey We may contact youregardingyour experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provideadditionalinformation to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence
Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles (opens in a new window) , and will assess your Behaviours and Experience.

At application stage you will be assessed against the following:

• CV
• Behaviour
• Delivering at Pace

Where a large …