Document Controller, Derby

Our client is a construction and property development company delivering high-quality residential and commercial projects across the UK. They are currently seeking a Document Controller to join their Derby office to work on construction projects across the Midlands.

Role Overview

They are seeking a highly organised and detail-oriented Document Controller to manage and maintain project documentation across multiple construction projects. The successful candidate will ensure all project records, drawings, contracts, and technical documents are accurately controlled, updated, and distributed in line with company procedures and compliance standards.

The role is essential in supporting project teams, improving document workflows, and ensuring efficient communication between internal departments, contractors, consultants, and clients.

Key Responsibilities:

• Manage all incoming and outgoing project documentation
• Maintain accurate document control registers and filing systems
• Ensure all documents are correctly named, formatted, logged, and version controlled
• Distribute drawings, reports, specifications, and project updates to relevant stakeholders
• Upload and manage documents using electronic document management systems such as SharePoint, Aconex, Asite, or Viewpoint
• Monitor document approvals, revisions, and deadlines
• Archive completed project documentation in accordance with company procedures
• Support project managers and site teams with administrative coordination
• Ensure confidentiality and security of sensitive project information
• Assist with compliance audits and quality assurance processes
• Liaise with subcontractors, consultants, and suppliers regarding document submissions and updates

Education, Skills & Experience:

• Must have previous experience as a Document Controller, Project Administrator, or similar role within construction or property
• Strong understanding of document control procedures and workflows
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Experience using document management systems
• Excellent organisational and multitasking abilities
• High attention to detail and accuracy
• Strong communication and interpersonal skills
• Ability to work independently and within a fast-paced environment
• Relevant administration or business qualifications are advantageous