Transport Office Administrator, Quedgeley

Transport Office Administrator 

Location: Quedgeley / Gloucester
Salary: £30,000

Role Overview

The Compliance Administrator will assist with the day-to-day administrative support and requirements of Transport and Health & Safety compliance management.

Reporting To:

Senior Manager – Transport

Liaising With:

H&S Senior Manager, Office Staff, Suppliers, Visitors, Site Crews

Qualifications & Experience

• GCSEs (or equivalent) / NVQ in Office Administration or Computer Skills
• Proven track record of working within a professional office environment
• Strong MS Excel and MS Word skills (ECDL or similar desirable)
• Excellent written and verbal communication skills
• In-house training will be provided on company administration processes

Key Responsibilities

• Provide administrative support to the Senior Manager in all aspects of day-to-day fleet maintenance
• Assist in maintaining the company’s Operator Licence and FORS Bronze accreditation
• Schedule MOTs, servicing, pre-maintenance inspections, tyres, tax, insurance, tachograph calibration, plating certificates, and repairs; book any additional required work
• Maintain, log, and review records of motor incidents, including liaising with insurers and arranging repairs; compile reports for internal use
• Monitor and update driver infringements, follow up with drivers to download digital tachograph cards, and arrange tachograph training with third-party providers
• Download vehicle tachograph units as required
• Maintain web-based vehicle management systems, update driver profiles, and issue relevant information to drivers
• Ensure all drivers have signed relevant company vehicle policies; issue driver handbooks and track outstanding documentation
• Carry out basic eyesight checks (every six months)
• Maintain accurate filing systems (electronically where possible)
• Publish weekly driver and vehicle reports on the company noticeboard
• Order and cancel fuel cards as required
• Record and review vehicle-related invoices
• Ensure all work complies with GEL health & safety, quality, and environmental policies and procedures
• Take responsibility for your own health and safety and that of others who may be affected by your work

Additional Information

This job description is intended as a guide to the duties you may be required to undertake. It does not form part of your contract of employment and may be amended to reflect changing business needs.

Pleasde send your CVs for consideration.