Accounts Payable Coordinator - Europe, Manchester

Role Description

The Accounts Payable Coordinator is a key role within the regional finance team, responsible for overseeing the full purchase ledger function and payroll administration for all Europe entities. This position ensures the accuracy, timeliness, and compliance of supplier payments, staff expenses, and payroll while maintaining robust financial controls.

In addition to day‑to‑day transactional duties, the role requires proactive oversight of processes, vendor relationships, and control frameworks to safeguard financial integrity and support operational efficiency. This position offers exposure across multiple finance functions, providing a strong platform for career progression within the finance team.

Principal Accountabilities Purchase Ledger & Accounts Payable

• Lead the purchase ledger function for all Europe entities, ensuring efficient and compliant processing.
• Set up new supplier accounts in line with internal controls and supplier onboarding requirements.
• Manage the Accounts Payable (Europe) inbox, ensuring supplier invoices are processed within 24 hours.
• Process staff expense claims and high‑volume corporate credit card transactions.
• Generate bi‑monthly supplier payment runs and ensure accurate allocation of payments to invoices.
• Perform supplier statement reconciliations to confirm Aged Creditors reflect true liabilities.
• Manage online supplier portals, scheduling payments to maintain uninterrupted service.
• Complete month‑end AP close procedures by working day 3.
• Provide statements of account on request.

Payroll Administration

• Responsible for processing bank uploads for contractor payroll.
• Oversee quality control checks before and after payroll processing.
• Liaise with and resolve bank‑related queries relating to contractor payment promptly.
• Maintain accurate pay history records.
• Liaise with the Financial Controller and Treasury team to provide payroll‑related information when required.

Cashbooks & Banking

• Reconcile and post virtual credit card transactions to bank statements.

Operational Finance Support & Controls

• Support with reconciliations and control checks (non‑GL).
• Identify and escalates anomalies, risks, or process gaps.
• Assist with finance projects and process improvement initiatives.

Skills, Knowledge, and Experience

• Minimum of Level 3 AAT Qualified is required.
• Knowledge of legal entities and correct accounts payable procedures.
• Team player.
• Strong work ethic, demonstrating flexibility and adaptability.
• Attention to detail to ensure delivery of accurate reports.
• Able to work independently and take own initiative is desirable.

Person Specification

• Must be located in Manchester, United Kingdom and meet hybrid work requirements.
• Good experience in Accounts Payable, Management Accounts, Payroll and/or Billing roles (or similar).
• Ability to prioritise workload and work to strict deadlines; must manage own time efficiently.
• Previous experience with one or more accounting systems, ideally Microsoft Dynamics 365.
• Effective communicator who is articulate, professional and confident at all times, both with finance and non‑finance colleagues.
• Confident in challenging existing processes and holding colleagues to standards set by Senior Management.

What we can offer you

• Attractive monthly base salary and competitive commission/performance bonus.
• Genuine career progression opportunities, locally or globally.
• World‑class training programmes and development opportunities.
• Virtual onboarding events exclusively for new hires.
• Team‑driven environment, supportive culture with a focus on work‑life balance.
• Career breaks available after one year.
• Real‑time recognition through our employee reward platform.
• Mental Health First Aiders to signpost you to support when you need it.
• Yearly destination trips as part of our High Flyers program.
• Charity days for various important causes.

At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace.

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