Office Admin - St. Helens Secondary, St Helens

Job Title: Office Clerk (Part-Time - 1 Day per Week)

Hours: 9:00am-4:00pm (with 30-minute break) - Some flexibility available

Contract: Part-time, one day per week (ideally Mondays)

About the Role

We are seeking a highly organised and detail-focused Office Clerk to support administrative operations within a busy and friendly school office. This role is ideal for someone who is methodical, confident working with documents and digital systems, and able to manage confidential information with care.

The position focuses initially on transitioning hard-copy records into a digital filing system, with scope for the role to develop over time.

Key Responsibilities

• Digitising legacy paper files by scanning, organising, and correctly naming electronic folders.
• Identifying and appropriately handling sensitive documentation, such as safeguarding and SEND records, within older student files.
• Preparing and organising files for secure destruction in line with school procedures.
• Reorganising and maintaining the filing room, including restructuring any hard‑copy files that will be retained.
• General office tasks such as photocopying and document handling.
• Supporting the front office team during the final hour of the working day, which may include answering telephone calls and assisting with routine administrative duties.
• Using a PC within the main office and collaborating with a supportive and welcoming administrative team.

Person Specification

• Strong organisational skills and high attention to detail.
• Confidence handling confidential or sensitive information.
• Ability to follow structured processes and work independently.
• Good IT skills, including familiarity with scanning and file management.
• Professionalism and reliability.

Desirable

• Experience working in an education environment.
• Understanding of safeguarding principles and document retention requirements.
• Previous administrative or office-based experience.

Additional Information

This role is initially focused on document digitisation and improving filing systems, but there is potential for wider administrative responsibilities as needs evolve. The successful candidate will play a key role in ensuring efficient record-keeping and contributing to a well‑run school office.

Requirements

Essential:

• No previous education experience required.

Desirable:

• Secondary School Experience.

Benefits

• Register from home – upload safeguarding documents and complete a video interview remotely.
• Set your preferences – manage bookings from your phone or laptop and create a profile schools can view.
• Hassle‑free – no constant phone calls, timesheets or supply admin challenges.
• Transparent – we charge schools a flat fee, ensuring the fairest match between teachers and schools.
• Temp‑to‑perm – if you love your school, Zen Educate makes it easy for them to hire you permanently.

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