Company Secretary Team Assistant, Greater London

Company Secretary Team Assistant 3-Month Fixed Term Contract Canary Wharf | Hybrid Working (1-2 days in the office per week) Annual Salary: £38,000 pro rata ⏰ Start Date: ASAPAn exciting opportunity has arisen for an organised and highly professional Governance & Board Support Coordinator to join a leading corporate governance function within a fast-paced and collaborative environment.Sitting within the General Counsel Directorate, the Corporate Secretariat team provides high-quality governance support to senior leadership and Board members. This role will play a key part in ensuring the smooth running of Board and Committee activity while delivering first-class administrative and operational support to senior stakeholders.The OrganisationThis role is with a UK workplace pension scheme established by the government to help employers provide pension savings for their employees. It offers low-cost retirement savings options and supports automatic enrolment, helping millions of workers save for retirement across the UK.The RoleWorking closely with the Company Secretary team and senior leadership, you will provide proactive and confidential support across a broad range of governance and administrative activities. This is an excellent opportunity for someone who thrives in a fast-moving environment, enjoys managing multiple priorities, and is confident engaging with senior stakeholders.Key ResponsibilitiesProvide administrative and operational support to the Company Secretariat teamManage complex diaries and coordinate meetings for Non-Executive Board Members and senior stakeholdersOrganise Board and Committee meetings, including logistics, agendas, papers, and cateringManage inboxes effectively, prioritising urgent matters and drafting responses where appropriateHandle confidential information with professionalism and discretionCoordinate travel and accommodation arrangementsSupport onboarding and induction processes for new startersManage expenses, purchasing requests, and record keeping in line with internal proceduresBuild strong working relationships across the organisation, including Board-level stakeholdersSupport projects and discrete pieces of work on behalf of senior leadershipEssential Professional ExperiencePrevious experience providing high-level administrative support within a busy office environmentStrong organisational skills with the ability to manage multiple priorities independentlyExperience supporting senior executives or Board-level stakeholdersExcellent interpersonal and communication skillsStrong attention to detail and ability to work with discretion and confidentialityConfidence using Microsoft Office and learning new systems quicklyA proactive, solutions-focused approach with strong judgement and initiative