Employee Experience Assistant | 6 Month Fixed Term Contract, London

Overview

We are looking for a friendly, organised, and proactive Employee Experience Assistant to support our London office while also assisting with travel and coordination for our European team.

This is a junior, hands‑on role suited to someone who enjoys variety, is detail‑oriented, and takes pride in creating a smooth and welcoming workplace experience for employees and visitors.

What you’ll be doing Travel & Coordination Support (Europe)

• Assist with booking travel (flights, hotels, transport) via Egencia
• Help manage travel changes and respond to basic queries
• Support coordination of accommodation for interns, new hires, and events
• Assist with airport transfers and general travel logistics

Office & Reception Support (London)

• Meet and greet visitors and manage front‑of‑house duties
• Book and set up meeting rooms
• Handle post, deliveries, and couriers
• Keep the office tidy, organised, and well‑stocked
• Order office supplies, food, and services as needed

Employee & Onboarding Support (London)

• Assist with onboarding new starters (office tours, basic setup, guidance)
• Help create a welcoming and positive office environment
• Support internal and external employee events and initiatives

Administration & Vendor Support

• Help track invoices and expenses (travel, office services)
• Liaise with vendors and support basic coordination
• Assist with various office requests as business requirements grow.
• Provide general admin support (formatting documents, simple reporting)

What we’re looking for Skills & Experience

• Some experience in an office, admin, or customer‑facing role preferred
• Strong organisation and attention to detail
• Good communication skills and a helpful, team‑focused attitude
• Comfortable using Microsoft Office (Outlook, Excel, PowerPoint)
• Willingness to learn new systems (e.g. travel platforms)

What You’ll Bring

• A positive, can‑do attitude
• A proactive and flexible approach to supporting different tasks
• Strong attention to detail and reliability
• Confidence interacting with colleagues, visitors, and vendors

Additional Notes

This is a varied, entry‑level role where no two days are the same. You’ll play an important part in keeping the office running smoothly while supporting the wider employee experience across both London and Dublin.

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