Personal Assistant, London

Job Summary

We are seeking a proactive and professional Band 5 Personal Assistant to provide high‑quality administrative and secretarial support to senior members of the team in a fast‑paced healthcare setting.

Main Duties of the Job

• Provide comprehensive PA support to senior staff within the department
• Manage and coordinate complex diaries, meetings, and schedules
• Organise meetings, prepare agendas, and take accurate minutes
• Act as a key point of contact, handling confidential information professionally
• Support the wider administrative team to ensure a seamless service
• Coordinate events, projects, and communications across teams
• Maintain accurate records, databases, and filing systems
• Prioritise workload effectively in a fast‑moving environment

About Imperial College Healthcare NHS Trust

Imperial College Healthcare NHS Trust is one of the largest NHS organisations in the UK, with over 12,000 staff delivering care to more than a million patients each year.

We provide acute and specialist services across five hospitals: Charing Cross Hospital, Hammersmith Hospital, Queen Charlotte’s & Chelsea Hospital, St Mary’s Hospital, and Western Eye Hospital.

Values

• Kind: we treat everyone with compassion and respect
• Collaborative: we work together to achieve the best outcomes
• Expert: we deliver high-quality care through knowledge and skill
• Aspirational: we continuously improve and innovate

Why Join Us?

• Excellent learning and development opportunities
• Access to NHS pension scheme and staff benefits
• Opportunities for career progression and leadership development
• A supportive, inclusive, and diverse working culture
• Exposure to world‑class research and innovation

Job Specifications

Experience

• Accurate keyboard skills; typing speed of 50 wpm
• Audio and copy typing skills
• Able to undertake confidential work
• Good oral and written communication skills
• Ability to work under pressure with conflicting/tight deadlines
• Ability to prioritise workload and work to deadlines
• Ability to remain calm under pressure
• Advanced minute and note taking
• Ability to cope with fluctuating volume of work
• Able to assimilate quickly and exercise initiative

Skills / Abilities

• Advanced experience of using Microsoft Word, Excel, PowerPoint and Outlook
• Experience of dealing with difficult situations
• Experience of working within a multidisciplinary team
• Previous experience of staff and office management
• Efficient and systematic approach to work
• Proven experience as a secretary / PA
• Creation and use of administrative systems

Qualifications

• Degree or equivalent qualification or experience

Additional Information

• Salary: £21.35 an hour
• Contract: Bank
• Working pattern: Full‑time
• Job location: The Bays, S Wharf Road, London W2 1NY
• Reference number: C9290-26-0547

For questions about the job, contact Shkyler Burrowes at .

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